One platform. Configured for your business.
One platform.
Built the way
your business runs.
STAI Hub builds custom operational platforms for small and medium-sized businesses. Replace the patchwork of tools you’re paying for with one HUB, configured for how your team actually works.
- Solo from
- $197/mo
- Live in
- weeks
- Team size
- 1–50
The patchwork we replace — one HUB, one login, one database
The Problem
Running a business on tools that don’t talk to each other.
You’re paying for subscriptions you barely use, entering the same data in three places, and still can’t get a clear picture of what’s actually happening in your business.
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Paying for tools that don’t integrate
A different subscription for projects, for scheduling, for inventory, for time tracking. Five logins. Five bills. None of them share data.
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No unified view of your business
The data that matters lives in spreadsheets, inboxes, and someone’s head. You can’t answer simple questions without three phone calls and a PDF export.
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Shaped around someone else’s workflow
Off-the-shelf software was designed for the average company. You’re not average. You need tools that match how your business actually operates.
The Solution
One HUB.
Built for your business.
Each STAI Hub is a custom-configured operational platform that replaces multiple fragmented tools. Pick the modules you need — each one is a full tool that works standalone and shares data with every other module in your HUB.
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SOP
Documentation & work instructions
AI-powered video-to-steps generation. Record once, get a clean SOP your team will actually use.
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STOCK
Inventory & asset tracking
Automated alerts and supplier management. Know what you have, what’s low, and what to reorder — without spreadsheets.
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CAL
Team scheduling & project planning
Plan across people and work in one view. Outlook sync, auto-notifications, and the long-term horizon you keep losing in spreadsheets.
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JOBS
Client & project management
Quotes, expenses, and per-project profit tracking. See exactly which jobs make money and which ones bleed it.
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TIMESHEET
Time & labour tracking
Cost data feeds straight into job profitability. Real numbers, no guessing what payroll did to that fixed-price project.
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VERSE
Spatial command center
Organize work across your entire business in a single spatial view. Zoom from the big picture down to the detail your team is actually working on.
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SIGN
Automated contract signing
Send, track, and close contracts without juggling another SaaS subscription. Templates, audit trail, and reminders built in.
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LEADS
Auto lead outreach
Source, segment, and reach prospects on autopilot. Pipeline data flows directly into JOBS the moment a lead converts.
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QUOTE
Quoting tool
Build accurate quotes in minutes with your live pricing, parts, and labour data. Approved quotes turn into JOBS automatically.
Additional modules available, and custom modules can be built for specific business needs — usually in days, not months.
How It Works
From first conversation to live HUB in weeks.
No massive upfront commitment. No ripping out your existing systems overnight. We start with what hurts most and build from there.
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01
Discovery
We learn your business, your tools, and your workflows. Identify what’s actually painful — not what a generic product manager assumed would be.
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02
Build
Your HUB gets configured for your operation. Your branding, your workflows, your data imported from the tools you’re replacing.
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03
Launch
Team training, rollout support, and ongoing maintenance included. The goal is that your team actually uses it from day one.
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04
Grow
Add modules as your business evolves. Flag a new pain point and we’ll build a custom module for it. Your HUB grows with you.
Pricing
Pricing built around
your shop.
Every HUB is scoped to the modules you need and the team that’ll use it. Modular by design — start with the essentials and add as you grow.
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Solo Operator
Owner-operators and 1-person shops
Starts at $197 /month+ one-time setup fee
- Modular — pay for what you actually use
- Your branding and configuration
- Hosting and maintenance included
- Add modules as you grow
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Most Popular
Small Team
5–25 people
Scales with headcount+ one-time setup fee
- Everything in Solo
- Full HUB dashboard with live stats
- Team feedback engine built in
- Priority support
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Custom Build
Larger teams (25+) and unique workflows
BespokeQuoted to fit your operation
- Everything in Small Team
- Custom module development
- Advanced integrations and reporting
- Dedicated build capacity
One-time setup fee · No long contracts
Setup covers discovery, configuration, branding, and data import. Cancel anytime — the data is yours.
Is This For You?
Honest positioning.
We’re not for everyone.
Great fit if…
- You run a small to medium-sized business (1–50 people).
- You’re running operations on spreadsheets, email, and a patchwork of SaaS tools.
- You want software shaped around your business, not the other way around.
- You value having one platform over juggling many.
Not a fit if…
- You’re an enterprise already running on an ERP system.
- You’re looking for a free tool.
- You want generic accounting software — we integrate with QuickBooks, we don’t replace it.
- You want off-the-shelf with zero customization.
Who Builds This
Built by an operator.
Not a product team.
I’m Brendan. I founded STAI Hub because I got tired of watching good businesses pay thousands a year for software that didn’t fit how they actually worked.
Every HUB is built by someone who works alongside the businesses using it — not a product team theorizing from a distance. I still work in operations every day, which is why these tools look like something a working team would actually use.
If it doesn’t make your team’s day easier, it doesn’t ship.
Get Started
Book a 30-minute intro call.
No sales pitch. No demo of features you don’t need. Just a conversation about what’s slow or painful in your business and whether a HUB would fix it.
30 minutes. Real conversation. Honest quote.
Pick a time on Brendan’s calendar. We’ll walk through what’s slow or painful in your business and whether a HUB would actually help — no obligation, no follow-up sequence.
Prefer email? hello@staihub.ca